North London

Job Details

Senior PA

Type Permanent
Location West End, W1
Salary up to £40,000 per annum

Description

Job Title: Personal Assistant to International Residential & Super Prime Equity Partner

Location: West End, W1

Remuneration: £38,000 - £40,000 per annum + Annual Discretionary Performance Bonus


Responsibilities

Personal Assistance:

  • Act as a gatekeeper and a true right hand
  • Diary management to include organisation of meetings and viewings
  • Email management
  • Organise all travel, itineraries and meetings
  • Document preparation to include audio/copy typing letters, memos, minutes, schedules
  • Filing/archiving, photocopying and confidential waste disposal
  • Presentations compilation using PowerPoint
  • Pitching documents – assist in drafting and collating pitching material
  • Maintain active and up to date social profile of Department Head
  • Manage extensive contact database
  • UHNWI client interaction
  • To be aware of current projects to ensure that the best possible service is provided to clients and other internal departments

Board Assistance:

  • Provide full administrative support to various internal Boards as appropriate i.e. circulation of agendas and papers, taking minutes and distribution of said minutes
  • Assist in driving projects assigned to Department Head

Marketing & PR

  • Assist with marketing (internet, production of printed details and advertising) and make bookings where required
  • Being familiar with the company corporate /marketing templates
  • Business generation
  • Assist with mailings, events and pitching material

Accounts:

  • Monitor expenditure on a monthly basis and highlight any issues before they arise
  • Produce monthly snapshot of current position across all sales teams and statuses
  • Produce purchase orders and raise invoices
  • Process expense claims

HR Responsibilities:

  • Provide support where required on HR matters

Office Administration:

  • Maintenance of the company image
  • Archiving
  • Stationery ordering
  • Print room – name badges, business cards

Entertainment/Events: 

  • Arrange team events where appropriate
  • Some client entertainment

Professional experience and personal skills profile

Qualifications/Education Required:

  • 5 years+ experience in a similar role
  • IT Skills
  • Word (Advanced)
  • Mail Merge proficient
  • Excel
  • PowerPoint
  • Outlook
  • Audio – 60wpm+

Particular Aptitudes/Skills Required:

  • This position will ideally suit a self-motivated, well presented individual with a proven background in organisation and administration
  • Experience of working with UHNWIs
  • A positive, flexible, organised, pro-active hands-on individual is required for this role
  • Good standard of English grammar and spelling, exceptional attention to detail and takes pride in presentation of work
  • Ability to remain calm under pressure
  • This role would suit a strong communicator capable of influencing others successfully, with a professional and helpful manner and a genuine interest in property
  • Dedicated, loyal, diligent and punctual
  • Well presented with a clear speaking voice

Stay connected to our community