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Assistant Facilities Manager

Assistant Facilities Manager

  • Location

    Hayes, London

  • Sector:

    Facilities Management

  • Job type:

    Permanent

  • Salary:

    £35000.00 - £38000.00 per annum

  • Contact:

    Charlie Sandham

  • Contact email:

    charlie@doveandhawk.co.uk

  • Job ref:

    BBBH8456_1614894634

  • Published:

    8 months ago

  • Expiry date:

    2021-03-22

  • Startdate:

    ASAP

Dove & Hawk have been instructed on an Assistant Facilities Manager vacancy managing an estate of nearly 100 acres on a business park. Our client are looking for an experience Facilities professional with IOSH qualification ideally and a minimum of 2+ years on the job.

Duties will include:

  • The Assistant Facilities Manager will also be accomplished in preparing reports, office management, social media channels, event coordination, administration and feel confident when communicating with clients and tenants

  • To assist in the management of the common area within the Business Park
  • To provide administrative support to the Executive Director and the Estates management team (EMT)
  • To assist the EMT in meeting the operational requirements
  • To provide the highest level of service standards to client and building tenants
  • To monitor contractor/supplier performance, reporting to contracts manager as required
  • To assist the Estates Director with the drafting and monitoring of service charge budgets and to assist the MAPP team assistant to issue the packs to our clients
  • Understand expenditure allocation and ensure invoices are correctly apportioned to each property
  • Manage reports in preparation of tenant and client meetings
  • Regular tenant/occupier liaison
  • Assist with the organising of Board Meetings, including the AGM

The ideal candidate must have:

  • Excellent communication, in person, on the phone and in email
  • Able to actively build and develop relationships internally and externally
  • Effective PC skills, including working knowledge of Microsoft and Google packages
  • Proactive, flexible attitude to changes in the company, IT systems and the role
  • Fast and accurate typing skills
  • Experience in a similar role
  • IOSH preferred but not essential


Package & Hours:

  • Salary £35-38,000 per annum dependent on experience.
  • Mon-Fri (37.5 hours/week)

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