Estate Manager

Estate Manager

  • Location

    City of London, London

  • Sector:

    Property Management

  • Job type:


  • Salary:

    £45000.00 - £50000.00 per annum

  • Contact:

    Roger Hawthorn

  • Contact email:


  • Job ref:


  • Published:

    almost 3 years ago

  • Expiry date:


  • Startdate:


Our client is a national property managment company, specialising in the ongoing management of large residential developments across the UK. They are currently responsible for the effective administration of £20m+ of client service charge budgets.

They are currently recruiting for a Senior Property Manager to hold responsibility for approximately 1000 residential units for some of their most demanding clients.
This role consists of 3 main parts:

  • Controlling the financial aspects of an estate (preparing budgets, monitoring expenditure etc.)
  • Implementing the planned & reactive maintenance programme.
  • Communicating with key stakeholders (chairing meetings and writing letters/reports)

Basic Duties

  • Ensure cyclical tasks and reacive works are acomplished on time, liaising with all internal departments as required.
  • Monitor and achieve Key Performance Indicator targets on topics such as Arrears, Quality Audits etc.
  • Maintain an up-to-date Plan of Action, ensuring all items are actioned and tracked to resolution.
  • Report to the General Manager and Directors on a regular basis, covering all matters relating to each estate.
  • Prepare, review and implement annual budgets for each estate, ensuring the budget is approved and demands are met on-time.
  • Generate purchase orders and authorise payment of all invoices for works associated with the service charge for each estate.
  • Undertake regular income & expenditure reviews (monthly/quarterly) to ensure the financial health of each estate. Indentify any financial issues (eg. arrears, cash-flow) and implement corrective measures where required.
  • Ensure a comprehensive Planned Maintenance Schedule is in place for each estate, and is reviewed annually. Ensure all planned jobs are completed on-time and contracts are tendered appropriately.
  • Conduct regular planned site visits to ensure standards are upheld.
  • Manage the approval and appointment of all contractors.
  • Ensure the insurance cover is up-to-date and appropriate for each property/estate.
  • Ensure each site has an effective major works programme to comply with the lease and maintain the condition of the estate.
  • Organise, prepare and successfully lead Directors meetings, Resident meetings or AGMs.

Key Competencies

  • 5+ years of relevant property management experience.
  • Degree edcuated, along with IRPM Part 1 (essential).
  • Strong experience of budget management, financial control and delivering cost-efficiency.
  • Knowledge of relevant legislation (eg. Landlord & Tenant Act, RICS Code etc.)
  • Detailed working knowledge of building management, systems maintenance, and repair projects.
  • Customer relationship management.
  • Excellent time management, numeracy and analytical skills.
  • Excellent computer skills - knowledge of Qube would be advantageous.
  • Accountable - take personal responsibility for seeing things through to successful resolution.
  • Attention-to-detail.
  • Commitment - take pride in your work and care about your performance.
  • Positive - an optimistic, can-do attitude.

Salary: £45,000 - £50,000 per annum
Hours: 8:30am-5:30pm Mon-Thu, 8:30am-5pm Fri

For a confidential conversation about this vacancy, please contact Roger Hawthorn at Dove & Hawk.

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