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Lettings Administrator

Job Title: Lettings Administrator
Job Type: Permanent
Location: Hammersmith, London
Contact Name: Matthew Squirrell
Salary: £27000 - £32000.00 per annum
Sector: Business Support
Reference: BBBH7964_1593008142

Job Description

Dove & Hawk are working in partnership with a multi-branch independent Estate Agency who are looking for an experienced Lettings Administrator to assist with the running of the and front office procedures of the Lettings team in Hammersmith, West London. They are looking for someone who can start immediately who had at least 1+ years' experience working in an Administrative role within the property industry.

Duties/Functions of the role:

  • Sending out appraisal documentation & Terms of Business
  • Managing the instruction process including digital signatures
  • Booking photos, floor plans and EPCs
  • Inputting property details and applicant registrations into the database
  • Database management
  • Overseeing AML checks and verification - Land Registry checks and landlords/tenants etc.
  • Producing brochures and window cards
  • Launching properties on web portals and maintaining online details
  • Matching new properties out to suitable applicants
  • Liaising with Landlords and potential tenants
  • Managing and tagging keys
  • Reporting IT, printer & phones issues to suppliers
  • Preparing reports for Lettings meetings
  • General admin support to Lettings team and directors
  • Providing front of house support
  • Managing and maintaining office supplies

Requirements of the role:

  • At least 1+ years' experience working within Estate Agency in a supportive/administrative role
  • Strong communication skill (written & verbal)
  • A cheerful and positive approach to work
  • Experience using 'Alto' software would be a bonus but is not essential
  • Strong organisation and time management
  • Excellent customer service skills

Salary Budgets: £27-32,000 per annum DOE

Required working hours: 9am to 6pm Monday - Friday. With the requirement of 1 Saturday a month 9.30am to 4pm.

If you have the skill-set and experience for this role and are available to interview and start immediately then apply for this role straight away quoting vacancy reference: 7964

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