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Block Manager

Block Manager

  • Location

    Surrey, England

  • Sector:

    Block Management

  • Job type:

    Permanent

  • Salary:

    £25000.00 - £35000.00 per annum

  • Contact:

    Aaron Horton

  • Contact email:

    aaron@doveandhawk.co.uk

  • Job ref:

    BBBH8523_1617187159

  • Published:

    6 months ago

  • Expiry date:

    2021-04-07

  • Startdate:

    ASAP

  • Consultant:

    #


Dove & Hawk are working alongside a Surrey based Block / Estate management firm who are looking for an experienced Block Manager to join their growing team. The role has 2 key parts: performing frontline communication with customers and reactive maintenance management.
Duties/Functions of the role:

  • Reactive Works: Handle reported maintenance issues in a timely and effective manner (following internal procedures), communicating with affected parties throughout the process.
  • Contractor Management: Source quotes and place orders with contractors to carry out works. Works orders need to be thoroughly briefed and followed through to resolution.
  • Insurance Claims: Ensure all insurance claims are handled promptly and reconciled appropriately.
  • Health & Safety: Ensure that health & safety legislation, policies, and recommendations are always adhered to.
  • Expenditure Control: Generate purchase orders for works associated with the service charge. Ensure the correct coding is applied to each order and the cost does not exceed budget.
  • Reports: Generate reports as required.
  • Milestone Management: Ensure the planned cyclical tasks are accomplished on-time (within the specified timescales).
  • KPI achievement: Monitor and achieve Key Performance Indicator targets (e.g., Average time for completion of reactive works).
  • Provide frontline communication (telephone, email, and correspondence) with leaseholders.
  • Respond quickly to customer contact in an appropriate way (following company standards/protocols - not always by email) and always with a professional and helpful manner.
  • Data Management: Ensure our database is always kept fully up to date. Manage hard and soft copy data (including e-mails), ensuring all files are scanned, tagged, up-to-date and filed appropriately in our property management software system.
  • Online Portal: Ensure the online portal is kept up to date with relevant and accurate information.


Requirements of the Role:

  • Circa 2 years+ relevant experience. While a background in property/estate management is desirable, your experience could be in another field.
  • Customer relationship management: Previous 'frontline' contact with customers is essential.
  • Systems: Prior experience with software systems such as database management and ordering/invoicing is essential.
  • Contractor management: Prior experience with managing contractors is highly desirable.
  • A property qualification (e.g., IRPM Part 1) would be desirable, but there will be an expectation that you will work towards this qualification.



Salary Budgets: £30,000 p/a
Required working hours: 9am - 6pm Monday to Friday
Location of the role: Leatherhead, Surrey.
If you meet the required skillset of this role then I want to hear from you immediately as the role is available now. Apply with your CV attached.

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